HR Co-Ordinator

WHO WE ARE

Natalie Marie Jewellery was born in 2012 from a passion for the craft. At the core of what we do is a dedication to traditional, superior craftsmanship; a focus on sustainability and superior materials; and a commitment to our own unique style.

We believe that jewellery is both art and an investment and as such, take pride in every piece we create at NMJ. We make each piece to order – a conscious decision that allows us to minimise our footprint on the environment and gives us the opportunity to connect with clients on a deeply personal level. Our clients, our team; and the part that we have to play in their story, is at the heart of everything we do.

 

WHO YOU ARE AND WHAT YOU CAN ACHIEVE

We are looking for a degree qualified HR Co-ordinator to perform a variety of personnel-related administrative tasks. You will support the General Manager and Director, in duties like creating and posting job ads, co-chairing performance reviews, updating the HR database and processing employee requests.

Our HR Co-ordinator position requires excellent organizational skills, strong written and verbal communication and the ability to handle sensitive information confidentially. If you are passionate about HR policies and procedures and want to help create a nourishing workplace, this position is for you.

Ultimately, you will gain HR experience to forward your career in a fast-paced work environment by establishing, supporting and improving all HR functions.

 

HR CO-ORDINATOR OBJECTIVES 

  • Assist with day to day operations of the HR functions and duties.
  • Provide clerical and administrative employee related support to the General Manager and Director.
  • Compile and update all forms of employee records (hard, soft and signed copies).
  • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, knowledge sharing, performance evaluations, retention and budget management etc).
  • Coordinate HR projects (meetings, training, surveys etc) and take minutes.
  • Manage employee requests regarding human resources issues, rules, and regulations.
  • Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc).
  • Communicate with government departments when necessary.
  • Effectively manage feedback, complaints and employee learning, development and success with the ultimate goal of exceptional employee retention and helping to create an environment which emulates all aspects of a thriving workplace.

 

HR CO-ORDINATOR TASKS

  • Collate and organise all HR related files and documents into an organised structure on Sharepoint (Microsoft 365).
  • Update and maintain the Master Employee Milestone document.
  • Update and implement the use of a shared annual leave program for the Director, General Manager and Heads of Department to share and access.
  • Respond to role recruitment briefs by writing or updating role descriptions and manage the posting of ads across Linked In and other platforms, conduct security checks and vet and present suitable applicants to the General Manager.
  • Where applicable, present role recruitment briefs to Recruitment Agencies and liaise with the Account Manager and General Manager in vetting applications.
  • Establish a two-step interview process coordinating virtual and in person interviews with suitable applicants, with presentation to the key stakeholders.
  • Write and Issue the Letter of Offer and where necessary, manage negotiations and finalisation of detail with the General Manager; obtain and file the co-signed copy.
  • Write and Issue the Contract and where necessary, manage negotiations and finalisation of detail with the General Manager; obtain and file the co-signed copy.
  • Issue welcome information, first day induction, WH&S induction and other onboarding requirements for new employees.
  • In advance of employee milestone date, set meetings, review salary, performance and KPI achievement in partnership with their reporting Manager and present recommendations to the General Manager.
  • Attend and take minutes from performance reviews and follow up actionable outcomes, such as feedback, role description, KPI, salary or contractual changes, updates and signed copy filing and schedule follow up meetings as required.
  • Conduct exit interviews and action suggestions and feedback and manage off boarding.

 

HR CO-ORDINATOR REPORTING 

  • Be continuously across and monitor NSW Industrial Relations law, and Fair Work Conditions; for example, updates to applicable industry awards and wage changes, superannuation, hourly rate, maternity, overtime, travel and other allowances and present any discussion points in fortnightly WIP meetings.
  • Be continuously across and monitor OH&S and WH&S guidelines in accordance with governmental, and company workplace and work from home policies and present any discussion points in fortnightly WIP meetings.
  • Manage and Implement outcomes from quarterly WH&S meetings with the nominated team to ensure compliance.
  • Work with the Sustainability and Inventory Manager to meet data and work -place requirements for external accreditations as required.
  • Prepare and conduct bi-annually an employee award, salary, and all types of leave audits for the past 18 months and report any areas of concern to the General Manager
  • Prepare quarterly salary budgets for review, taking into account accrued leave, long service leave, superannuation and worker’s compensation for presentation to the General Manager and Director.
  • Conduct employee check in meetings on a monthly basis with each employee and manage shared information in a confidential manner, reporting actionable items to the General Manager in fortnightly WIP meetings.
  • Create employee development plans, training further education or professional progression plans when required or requested.
  • Monitor and manage movements of team members day to day - flexible work arrangements / WFH / leave. Manage communications and recording of this to accounts and the leadership team.

 

HR CO-ORDINATOR PRESENCE 

  • Be available on site to the team five days a week to trouble shoot, check in & monitor movements. Be available to brief, advise or react quickly to situations and escalate to the General Manager as a matter of priority.
  • Propose, communicate and coordinate team cultural events – such as Christmas party, quarterly team catch up events or work with the Brand Manager to combine these with top tier campaign launches.
  • Manage, communicate and coordinate birthday, milestone or leaving gifts and liaise with the General Manager on budget, Accounts and Production.
  • Conduct employee check in meetings on a monthly basis with each employee and manage shared information in a confidential manner, reporting actionable items to the General Manager in fortnightly WIP meetings.
  • Maintain daily physical presence on all Avalon showroom/ studio and office sites in a formal and non-formal way to build the unity between the locations.
  • Collate announcements from team leaders, General Manager and Director and compile into a monthly NMJ Newsletter format, updating the team of exciting news, changes, new causes etc.
  • Focus daily on aligning the tasks, legal compliance, reporting and employee relationship inherent to your role, to actively improve and build the employee community, loyalty and retention.

 

THE SKILLS YOU IDEALLY HAVE

  • Caring deeply about people and their success so that you are able to build brilliant, collaborative and productive relationships with colleagues, clients and partners alike.
  • You are business-minded and commercially astute - starting with the business goals first and aligning employees directly to add strategic value.
  • You are adept at working at speed to implement amazing and scalable solutions.
  • You are an astute decision maker and can multi-task and prioritise effectively with the ability to weigh up options and priorities and provide clear, informed and knowledgeable advice.
  • You strive for excellence in everything you do. You don’t accept mediocrity in yourself or the team around you.
  • You are able to solve problems elegantly and creatively: “find a way or make a way” and are not afraid to challenge the status quo.
  • You have the confidence and gravitas to act as a trusted advisor, and the ability to coach and counsel at all levels, especially when confidentiality or sensitivity is required.

 

THE EXPERIENCE YOU IDEALLY HAVE

  • 1-2+ years of experience as an HR Assistant or similar foundational role
  • Degree Qualified.
  • 1+ years working with Office 365.
  • 1+ years working with Xero Accounting Software (HR side only).
  • A professional, yet warm and empathetic approach.
  • Ability to multi-task, prioritise and stay calm.
  • Team player with a positive attitude.
  • Ability to work independently, be proactive and innovate.

 

WHAT WE OFFER

  • A full time role with flexible working hours, of 8-4 or 9-5
  • A generous salary Package on par with role description
  • A beautiful Avalon Beach NSW Studio, Showroom and Office Location
  • Warm Friendly Company Culture with guaranteed career progression
  • A company that is a market leader and has been established for 10+ years

 

TO APPLY

Please select 'apply' and forward a cover letter and CV addressing the requirements of the role and why you're the ideal candidate to lia@nataliemariejewellery.com.